Poland Company Formation
Poland Company Formation: Your Gateway to European Business Prestige Main Characteristics and the basic rules of Company registration in Poland
Poland Company Formation with BRIS Group
BRIS Group offers professional Poland company formation services for entrepreneurs and international investors seeking a strong presence within the European Union. Setting up a company in Poland provides access to the EU market, a skilled workforce, and a business-friendly environment — making it a strategic choice for global expansion.
Our experts handle the complete Poland company registration process remotely, including banking support, compliance, and ongoing management. With BRIS Group, your Polish company will be fully compliant and ready for seamless operation across Europe and beyond.
Establish Your Business in the Heart of Europe
Poland has emerged as one of Central Europe’s most dynamic economies — a strategic, stable, and business-friendly jurisdiction that offers unparalleled access to the European market. With a highly skilled workforce, modern infrastructure, and favorable investment climate, Poland company formation is an increasingly popular choice among entrepreneurs and foreign investors.
This guide provides a complete overview of the process, requirements, and benefits of registering a company in Poland.
Why Choose Poland for Company Formation?
Poland offers an optimal combination of economic stability, geographic advantage, and governmental support. It’s one of the fastest-growing economies in the European Union, making it an excellent base for regional and international operations.
Key Advantages:
- Strategic Location:Â Centrally located with access to Western and Eastern European markets.
- Strong Economy:Â Among the most resilient and rapidly growing EU economies.
- EU Membership:Â Full access to the European single market and funding programs.
- Skilled Workforce:Â Educated, multilingual professionals with competitive labor costs.
- Government Incentives:Â Numerous grants, tax reliefs, and support for foreign investment.
- Modern Infrastructure:Â Advanced transport, logistics, and digital connectivity.
Types of Companies in Poland for Non-Residents
Choosing the right legal entity is a critical step in the Poland company formation process. Below are the main types available to foreign investors:
|
Company Type |
Local Name |
Description |
Minimum Capital |
Ideal For |
|
Limited Liability Company |
Spółka z ograniczoną odpowiedzialnością (Sp. z o.o.) |
Most popular structure offering limited liability and simple setup. |
PLN 5,000 |
SMEs and general business operations |
|
Joint-Stock Company |
Spółka Akcyjna (S.A.) |
Suitable for larger enterprises and companies planning public offerings. |
PLN 100,000 |
Large corporations |
|
Branch Office |
Oddział |
Operates as an extension of a foreign parent company. |
N/A |
Foreign corporations expanding into Poland |
|
Representative Office |
Przedstawicielstwo |
Limited to marketing and promotion; cannot conduct sales. |
N/A |
Market research and branding activities |
Requirements for Company Registration in Poland
To register a company in Poland, non-residents must fulfill several legal and administrative requirements:
- Company Name:Â Must be unique and approved by the National Court Register (KRS).
- Shareholders:Â Minimum of one shareholder; individuals or entities of any nationality are allowed.
- Directors:Â At least one director (can be a foreigner) responsible for management.
- Registered Office Address:Â A physical address in Poland for official correspondence.
- Articles of Association:Â Legally drafted document defining company structure and purpose.
- Initial Capital Contribution:Â Minimum PLN 5,000 for a Sp. z o.o. (can be paid after registration).
- Tax Identification Numbers:Â NIP (Tax ID) and REGON (Statistical Number) are mandatory.
- Bank Account:Â A Polish corporate bank account is required for transactions.
- Power of Attorney (if applicable):Â Required when using a representative or lawyer to complete registration.
- Due Diligence:Â KYC verification and identification for all company stakeholders.
Step-by-Step Procedure for Poland Company Formation
Step 1 – Choose Company Type:
Decide on the most suitable business structure for your operations.
Step 2 – Prepare Documentation:
Draft and notarize the Articles of Association, identifying shareholders and directors.
Step 3 – Register the Company Name:
Check availability and register through the National Court Register (KRS) system.
Step 4 – File for Registration:
Submit all documents via the S24 online platform (for simplified structures) or through a notary.
Step 5 – Obtain Tax Numbers:
Register for NIP (Tax ID) and REGON (Statistical ID) from the tax and statistical offices.
Step 6 – Open a Corporate Bank Account:
Deposit share capital and set up your operational account.
Step 7 – VAT Registration (if applicable):
Register for VAT if your business exceeds the turnover threshold or conducts taxable activities.
Timeframe for Poland Company Formation
The total Poland company formation timeframe depends on the registration method and document readiness.
|
Registration Method |
Process Description |
Typical Duration |
|
Online Registration (S24) |
Fast-track setup for a standard Sp. z o.o. using predefined Articles of Association |
1–3 business days |
|
Traditional Registration |
Notary-prepared documentation submitted manually to KRS |
2–4 weeks |
|
Tax & Bank Account Activation |
Issuance of NIP/REGON, VAT registration, and account activation |
5–10 business days |
Average Incorporation Time:Â 1 to 4 weeks, depending on structure and authority processing speed.
Advantages and Considerations for Non-Residents
|
Advantages |
Considerations |
|
Full foreign ownership permitted |
Some processes may require translation or notarization |
|
Access to EU market and funding |
Bureaucracy can delay certain filings |
|
Competitive tax regime and labor costs |
Polish language often required for official documents |
|
Simplified online incorporation |
VAT registration may take additional time |
Ongoing Compliance in Poland
After incorporation, Polish companies must maintain ongoing compliance with local laws, including:
- Annual financial statements submission
- Corporate income tax (CIT) filings
- VAT reporting (if applicable)
- Accounting and payroll record-keeping
- Registered office maintenance
Hiring a local accountant or corporate services provider is strongly advised for full compliance.
Professional Assistance for Poland Company Formation
Setting up a company in Poland can be straightforward with the right local support. Our team of corporate specialists ensures your business is established efficiently and in full compliance with Polish regulations.
Our Services Include:
- Company structure consultation and planning
- Preparation and notarization of legal documents
- Full registration with KRS and tax authorities
- Corporate bank account assistance
- VAT and tax registration support
- Accounting, bookkeeping, and compliance services
- Legal and business advisory
-
Virtual office and registered address solutions
Start Your Poland Company Formation Today
Poland offers a strategic, stable, and cost-effective entry point to the European market. Whether you are an entrepreneur, investor, or corporation, forming a company in Poland allows you to benefit from EU access, low operational costs, and a pro-business environment.
Contact us today to begin your Poland company formation and unlock new opportunities for growth and success in Europe.
Questions & Answers
1. What is the corporation tax rate in Poland?
The standard corporation tax rate in Poland is 19%. However, a reduced rate of 9% applies to small businesses since January 1, 2019.
2. What is the personal income tax rate in Poland?
The personal income tax rate in Poland is 32%. This flat rate applies to individuals earning above a certain threshold, ensuring a straightforward tax structure.
3. What are the VAT rates in Poland?
The standard VAT rate in Poland is 23%. There are also reduced rates of 5% and 8% applicable to specific goods and services, such as food and certain pharmaceuticals.
4. Are there any special tax incentives for small businesses in Poland?
Yes, small businesses benefit from a reduced corporation tax rate of 9%. This incentive supports the growth of smaller enterprises and bolsters the overall economy.
5. How does VAT apply to different products in Poland?
In Poland, the standard VAT of 23% applies to most goods and services. However, essential items like basic food and certain health products qualify for reduced VAT rates of 5% or 8%, making them more affordable for consumers.
Learn more: Visit our Full Poland Company – FAQ page
or contact our tax and company formation team at[email protected]
What types of companies can non-residents form in Poland?
Non-residents can form several types of companies in Poland, including Limited Liability Companies (Sp. z o.o.), Joint-Stock Companies (S.A.), and Partnerships. The Limited Liability Company (Sp. z o.o.) is the most popular choice due to its flexibility and limited liability protection for shareholders. Non-residents must also consider establishing a branch or representative office if they wish to operate as a foreign entity in Poland.
What are the benefits and advantages of forming a company in Poland?
Forming a company in Poland offers several advantages, including access to the EU market, a favorable tax regime, and a competitive environment for foreign investors. Poland has a relatively low corporate income tax rate (9% for small businesses, 19% for larger ones) and offers various incentives for startups. The skilled workforce and strategic location within Europe enhance business opportunities for non-residents.
What are the requirements for forming a company in Poland as a non-resident?
To form a company in Poland as a non-resident, you typically need to provide a valid passport, register with the National Court Register (KRS), and obtain a tax identification number (NIP). Additionally, it’s essential to have a registered office address in Poland. Depending on the company type, you may also need to draft and notarise the company’s articles of association.
What restrictions do non-residents face when forming a company in Poland?
Non-residents may face certain restrictions when forming a company in Poland, such as limitations on owning certain types of businesses, including those related to national security or public health. Additionally, non-residents are required to appoint a legal representative with a residence permit or a registered office in Poland, which may complicate the process for some foreign investors.
How long does it take to form a company in Poland?
The duration to form a company in Poland can vary based on the type of company and the completeness of documents submitted. Generally, it takes about 5 to 10 business days to complete the registration process once all documents are in order. However, if additional permits or licenses are needed, the timeframe might extend. It’s advisable to consult with a local expert to expedite the process.
Can I operate my business in Poland without being a resident?
Yes, non-residents can operate a business in Poland; however, they must comply with Polish regulations and may need to appoint a local representative. This representative acts as a liaison and is responsible for ensuring that the company adheres to local laws and obligations. Additionally, it’s important to establish the company’s legal structure and fulfill registration requirements to legally conduct business in Poland.
or contact our tax and company formation team at
This publication is provided for information purposes only. This info should not be treated as a substitute for a tax or legal consultation or legislation. You should not act on the basis of the information contained in this publication without having obtained individual advice from the professional expert.
BRIS GROUP does not assume responsibility for any damage resulting from decisions made by the reader on the basis of this publication.
About Poland
Capital: Warsaw
Region: An eastern European country on the Baltic Sea.
Language: Polish
Currency: Polish złoty
Time Zone: GMT+2
Dial Code: +48
Abbreviations: PL
Helping Your Company Thrive in Poland With us, starting and running a business in Poland will be easy and efficient!
- Full support of the company’s registration in Poland: from the preparation of documents to their submission.
- Remote registration: all processes are online, wherever you are.
- Secretary and Treasurer: we can take on these important roles.
- Nominal directors and shareholders: we will ensure the confidentiality of your information.
- Help in opening a bank account: we will simplify this complex process.
- Registration for taxes, VAT and EORI: ensure all requirements are met.
- Website development: we will create a professional online representation for your business.
- Logo creation: we will design a unique and memorable logo for your brand.
- Full administrative support of the company: we will take over routine tasks.
- Mailing address organization: we provide a reliable mailing address for your business.
- Organization of the virtual office: we will ensure the professional image of your company.
- Telephone answering service: we will answer calls on behalf of your company.
- Accounting, audit and reporting: ensure accurate and timely accounting.
- Preparing and filing a VAT declaration: let’s save you the trouble.
- Interaction with local authorities: take over communication with state institutions.
- Trademark registration: protect your brand.
- More Emphasis on Customer Input.